State bid reference · NY

New York: sitework estimating — bid and specification guide

A New York sitework bid should distinguish NYSDOT contract items, DEC construction-stormwater requirements and the municipality or utility owner serving the parcel. New York City projects add a city review context that should not be projected onto upstate or Long Island work.

Sitework Estimate provides remote, plan-based quantity takeoff support. This page does not establish a local office, completed local project, engineering approval or permit coverage.

Bid decisions to resolve before pricing

1. Match the specification to the letting date and units

Source context: NYSDOT publishes updated specifications by indicated letting dates and maintains separate customary and metric resources. Read the agency resource.

Estimating application: Record the letting date, specification set, unit system and special-item descriptions. Convert quantities only after retaining the original measured unit in the audit trail.

Clarification to request: Do the bid schedule, standard sheets and takeoff workbook use the same units and effective standards?

2. Use the current project permit documentation

Source context: DEC lists construction general-permit documents, including GP-0-25-001, on its construction-activity page. Read the agency resource.

Estimating application: Confirm the coverage and SWPPP applicable to the actual project. Keep permanent stormwater devices distinct from temporary erosion controls and flag incomplete approved details before measuring an allowance.

Clarification to request: Which permit and accepted SWPPP revision apply to this phase and receiving system?

3. Resolve city and utility connection scope separately

Source context: DEC construction-stormwater resources do not replace the project municipality and utility-owner approvals. Read the agency resource.

Estimating application: Identify the receiving sewer or outfall, connection detail, restoration extent and owner. Use the Brooklyn review below only for NYC work; request the relevant local documents elsewhere.

Clarification to request: Who approves the connection, and are street opening, temporary bypass and restoration included?

A utility package contains mixed measurement units

Illustrative workbook check; no local burial depth or rock quantity is assumed.

Retain the pipe lengths and structure dimensions as shown on the governing sheets.
Reconcile customary or metric pay items before pricing.
Log unresolved connection details separately from the measured pipe and structures.

The bidder sees unit conversions and connection exclusions instead of a misleading all-in pipe total.

Source documents and limits

Sources checked 2026-10-16. The bid-review notes are our estimating interpretation of the linked resources. Confirm the contract edition, current amendments and project approvals before pricing.

A quantity takeoff records scope from supplied documents. It does not provide engineering design, a permit approval, a site investigation or an installation-ready machine-control model.

Documents needed for a New York sitework takeoff

The project address establishes the review area, but the drawing set establishes the quantities. Put each of the following in a document register with its date, revision and author. Missing inputs should become a clarification or a stated allowance.

Input	What it resolves	If absent
Address, parcel and approving authority	Site limits, municipality, roadway and utility interfaces	Ask the designer to confirm jurisdiction; a postal city is insufficient.
Existing survey and proposed grading	Surface comparison, stripping and earthwork boundaries	Identify the missing surface; do not report a balanced site from plan area alone.
Geotechnical report and approved details	Undercut, material reuse, groundwater and conversion assumptions	Use a named, separate allowance pending design information; avoid county-wide soil factors.
Utility plans, profiles and sections	Pipe runs, depths, structures, bedding and restoration	List missing inverts, dimensions and connection limits for clarification.
Stormwater plans, permits and phasing	Temporary controls, permanent facilities, treatment and stabilization	Separate measurable installations from unresolved operating duration and responsibilities.
Bid schedule, specifications and addenda	Pay units, incidental work, exclusions and revisions	Keep measured quantities separate from unconfirmed payment assumptions.

Use the interactive pre-bid checklist to record scope gaps. For workbook structure and published quantity excerpts, review the sample takeoffs.

Local bid references with agency sources

These references address the named jurisdiction. Other municipalities can use different criteria and approval routes.

Choose the work package you need to measure

Use the technical service pages for measurement methods and inclusions. The local guide identifies document and jurisdiction questions; the work package defines the requested deliverable.

Send the drawings, revision list and intended bid scope for a project-specific proposal. Price, schedule and file deliverables are confirmed after document review.

Request a scoped takeoff quote